One-Off Reports

Funded Organisations are required to upload and submit One-Off Reports through the Acquittals Dashboard.

Process Overview

The following sequence flow will assist in understanding the end-to-end process.

overview process flow of One-Off reporting

The Service Outlet Data Entry prepares (or reworks) and submits the One-Off work itemClosed Work Item is known by many names ... report, acquittal, form, work order. containing attachment/s to the Department's Contract Officer. P2i notifies the Contract Officer the submission is ready for assessment via an email. Refer to Submit a One-Off Report or Resubmit a Department Rejected One-Off Report.

The One-Off's work item Status may have the value:

  • New

  • Rejected By Department

The Department (Contract Officer) reviews the One-Off work item and makes a decision to endorse or reject it.

Note A Funded Organisation can request the One-Off work itemClosed Work Item is known by many names ... report, acquittal, form, work order. be rejected and returned to the Funded Organisation for rework and resubmit.

A One-Off work item with a Status of Approved By Department cannot be rejected and returned to the Funded Organisation.

The One-Off's work item Status may have the value:

  • Submitted

  • Rejected.

If the Department (Contract Officer) REJECTS:

  • the One-Off work item:

    • Status updates toRejected By Department

    • returns to the Funded Organisation's Service Outlet Data Entry for review and resubmission

  • the Service Outlet Data Entry receives a P2i email notification.

If the Department (Contract Officer) ENDORSES:

  • the One-Off work item:

    • Status updates to Endorsed By Department

  • the Contract Manager receives a P2i email notification.

The Department (Contract Manager) reviews the endorsed work item and makes a decision to either approve or reject it.

Note A Funded Organisation can request the One-Off work itemClosed Work Item is known by many names ... report, acquittal, form, work order. be rejected and returned to the Funded Organisation for rework and resubmit.

A One-Off work item with a Status of Approved By Department cannot be rejected and returned to the Funded Organisation.

The One-Off's work item Status is Endorsed By Department.

If the Department (Contract Manager) REJECTS:

  • the One-Off work item:

    • Status updates to Rejected

    • returns to the Department (Contract Officer) for subsequent rejecting to the Funded Organisation's Service Outlet Data Entry

  • the Contract Officer receives a P2i email notification.

If the Department (Contract Manager) APPROVES:

  • the One-Off work item:

    • Status updates to Approved By Department

  • the Service Outlet Data Entry receives a P2i email notification.